InvoiceIQ
Stop Overpaying Your Vendors, Automatically
InvoiceIQ catches pricing errors before you pay. We scan every line item on every invoice to protect your profits, freeing your team from tedious manual checks.
Fortress Framing recovered $500-$1,000 per week in overcharges
Every Invoice Verified. Every Error Caught. Zero Hours Wasted.
InvoiceIQ is your AI-powered invoice auditor, automatically scanning every single line item on every invoice against your negotiated pricing agreements. It flags overcharges, catches duplicates, and eliminates manual data entry by integrating directly with QuickBooks Online. Finally, you can process hundreds of invoices without hiring six people to check them—and without leaving money on the table.
Recover Lost Profit
Catch vendor overcharges automatically before you pay. InvoiceIQ compares every line item against your custom price sheets and negotiated rates, flagging discrepancies instantly. Most customers recover their annual subscription cost in the first week.
- Average recovery: $800-$2,000 per month
- 4% of invoices contain pricing errors
- One missed $100 error pays for 5 months
Save Valuable Time
Eliminate hours of tedious manual invoice checking. No more late nights verifying line items or drowning in paperwork backlog. InvoiceIQ handles verification automatically, freeing your team to focus on growing your business instead of chasing numbers.
- Reduce manual checking by 95%
- Process 400+ invoices effortlessly
- Leave the office on time
Reduce Human Error
Automatic QuickBooks integration means zero data entry and zero data entry mistakes. Every invoice is verified with 100% consistency, creating a complete audit trail while maintaining your existing accounting workflows.
- No manual data entry required
- 100% invoice verification
- Complete documentation
How to Stop Overpaying Vendors Without Adding Work to Your Day
Forward Invoices
Send invoices to your dedicated InvoiceIQ email address, either PDFs or email attachments will work. No software to log into, no manual data entry.
AI Scans Automatically
Our AI reads and extracts every line item, comparing prices against your uploaded price sheets and negotiated rates. Every invoice. Every line. Every time.
Errors Flagged Instantly
Receive detailed reports showing exactly which line items are overcharged, by how much, and from which vendors. Custom-tailored reporting makes requesting credits simple.
QuickBooks Updated
Approved invoices automatically create bills in QuickBooks Online. No re-entering data, no mistakes, no delay. Your accounting stays current without the grunt work.
CASE STUDY:
How Fortress Framing Recovered Thousands in Overcharges
Fortress Framing, a Westminster, Colorado construction contractor, processes hundreds of supplier invoices monthly. Despite careful management, they knew manual checking was “virtually impossible.”
The Challenge:
“With the amount of invoices that we get daily and the amount of line items on an invoice, it’s virtually impossible to have any one human being, or even a team, checking those. We’d have to hire six people and provide office space just to check invoices. It just wasn’t effective. Plus, there’s human error.”
— Lacey McCormick, Operations Manager
Seamless QuickBooks Integration
InvoiceIQ connects directly with QuickBooks Online, maintaining your accounting system of record while eliminating the pain of manual data entry. After verification, approved invoices automatically create bills in QBO with the correct vendor, amounts, dates, and account codes.
What Gets Synced:
- Vendor lists and contact information
- Chart of accounts structure
- Bill creation with line-item detail
- Payment tracking and history
The Benefit:
No more typing invoice data twice. No more data entry mistakes. No disruption to your existing accounting workflows. Your books stay current, accurate, and audit-ready—automatically.
Who Should Use InvoiceIQ?
Construction & Trade Contractors
General contractors, subcontractors, framing, roofing, electrical, plumbing, HVAC, and specialty trades working with production builders.
Ideal Profile:
- Process 200+ invoices monthly
- Multiple supplier
- relationshipsNegotiated pricing agreements
- Small office/AP teams (1-3 people)
Companies Drowning in Invoices
Businesses where invoice volume has exceeded staff capacity for manual checking. You know errors are slipping through, but you can’t hire six people just to verify prices.
Perfect If:
- Current manual checking takes 20+ hours weekly
- Growth has created AP bottlenecks
- Staff stressed by invoice backlog
- Considering hiring additional AP help
QuickBooks Online Users
Businesses using QuickBooks Online who want to eliminate double data entry and maintain their existing accounting workflows while adding automated verification.
Best For:
- QBO as primary accounting system
- Want seamless integration
- Need to preserve existing workflows
- Value simple, plug-and-play solutions
Simple, Transparent Pricing
Sign up now and get your first 500 invoices checked for just $20!
Frequently Asked Questions
InvoiceIQ uses AI to read every line item on every invoice, then compares those prices against the custom price sheets you’ve uploaded. When a vendor charges more than your negotiated rate, the system flags it immediately with a detailed report showing the exact discrepancy.
InvoiceIQ accepts PDF files. You can upload these directly to the system or route them automatically through email attachments—our AI reads them all. Just forward invoices to your dedicated InvoiceIQ email address, and the system handles the rest.
Most customers are up and running within days. Simply upload your vendor price sheets, connect your QuickBooks Online account, and start forwarding invoices. That’s it.
While QuickBooks integration is a key feature, InvoiceIQ still provides tremendous value through automated price verification and error detection. Contact us to discuss your specific accounting system and workflow.
You receive a detailed report showing exactly which line items are overcharged, by how much, and from which vendor. Use this documentation to request credits from your suppliers. Most vendors issue credits promptly once presented with clear evidence.
Yes. Contact us to schedule a demo or discuss a trial period. We’re confident you’ll find overcharges within the first week—most customers do.
Absolutely. We use bank-level encryption and follow industry best practices for data security. Your invoice data and pricing information are protected and never shared.
“The nice thing is it takes virtually no time now. We just forward the invoices over, and InvoiceIQ gives us the total back. It frees up time for us while catching money. Customer service-wise, you guys are super responsive.”
— Alex Erks
Materials Specialist & Estimator, Fortress Framing
“You understood our world and built something that saves us time while protecting our margins. InvoiceIQ made it easy to catch errors we knew were happening but could not prove.”
— Bill Hall
Estimating Manager, B&R Plumbing
Stop Leaving Money on the Table.
Every day without InvoiceIQ is another day of potential overcharges slipping through. Join contractors like Fortress Framing who are recovering thousands in hidden costs every month.
Simple, Transparent Pricing
$20/month – 500 invoices
- Process up to 500 invoices monthly
- All features included
- QuickBooks Online integration
- Unlimited price sheet uploads
- Custom vendor reporting
- Email support
- No setup fees
- No hidden costs
Request a Demo
With a quick 15 minute demo call we’ll show you how InvoiceIQ can find you time and money.